• Attend the Team Parent Meeting
• Email team name to [email protected] (include division & team # in subject)
• Set up roster and contact info
• Create snack schedule (if needed)
• Set up team website (MOJO App, Shutterfly, Sports Connect, etc.)
• Coordinate team banner, hair bows, etc.
• Help with uniform pickup and distribution to team
• Ensure volunteers complete required registration/training

Meet with Your Coach
Talk with your coach early to understand their expectations and how you can support the team. Discuss volunteer roles, team parties, and communication so you’re aligned. A good partnership helps the team run smoothly.



Team Money
You may collect a flat fee to cover team expenses, but keep everyone informed. Be mindful of different family budgets—aim for inclusive planning.

Roster & Team Information
Include player and parent names and phone numbers. Add addresses or birthdays only with permission. Print your team's color easy for ID. Direct parents to ayso55.org for answers and updates.

Volunteer Support
Each team needs a coach, assistant coach, team parent, and referees—each must register, complete training, and clear a background check. Work with your division coordinator to ensure all volunteers complete requirements. Uniforms won’t be released until all team volunteers are cleared.

Snack Schedule
Each family should provide snacks at least once. Assign alphabetically and allow swaps. Ask about food allergies and whether to include siblings. Bring water for referees and a Ziploc of ice for minor injuries.
Snack duty = snack + ref water + trash bag.
Be proactive about trash—remind families to clean up!

Team Communications
Find a communication platform that works best for your team: Mojo app, group chat, Band, WhatsApp, GroupMe, etc. to share photos, reminders, and events.

Banners & Flags (optional)
Banners displaying team names are brought to games and to the Family Carnival & Picture Day. Assign a “Banner Parent” to design, purchase, or make it and transport it.

Soccer Hair Bows (optional)

• Supplies: Ponytail holders (no metal) + ribbon/fabric in team colors
• Cut into 12"-18" strips and tie around the holder, alternating styles and textures
• One yard of each ribbon type per player is usually enough

• Plan team events/parties
• Assist with team photos
• Track referee points weekly (10U and up)

Team Parties
Team parties are optional but a fun way to build team spirit. Most teams have 2–3 parties during the season—pizza nights, BBQs, or park potlucks are great options.

Early-season parties help families connect, while end-of-season parties are a great way to celebrate. Plan for 1–1.5 hours, as most pizza places budget that time per party.



Team Pictures
Picture Day forms will be provided—make sure each player brings theirs completed. Assign a Picture Day Volunteer to help gather the team. Don’t forget to bring your banner or team flags for the photo!

Monitor Referee Points (10U and up only)
Volunteer referees are required for teams 10U and older. Teams must earn a set number of referee points to qualify for post-season play. A weekly points report will be emailed to coaches, referees, and team parents starting early in the season. Team Parents should monitor this report and coordinate with the coach and referees to make sure your team stays on track. Teams that do not meet the referee points requirement may be ineligible for playoffs, even if they qualify based on wins. Don’t let that happen—stay proactive! See the “Referee” section of handbook for details. 

• Organize final team party
• Purchase coach gifts and be sure to thank referees too!
• Pick up and distribute trophies/medals

Plan Team Party
The end-of-season party is a fun way to celebrate and distribute trophies, medals, and yearbooks. Check with your coach to choose a date and location—popular options include pizza parlors, park picnics, or potlucks.

Coordinate Coach & Referee Gifts
Team Parents usually organize small thank-you gifts for coaches and referees. This is typically done by collecting donations from families (excluding the coach’s family).

Ideas include gift cards, coaching supplies, or a photo album with notes from players. Be sure to plan for assistant coaches and referees too. If you collected team funds at the start of the season, you may already have money set aside.

Banner Distribution
At season’s end, banners can be raffled or cut apart so each player takes home a personalized piece. Some designs make this easy—e.g., each player’s name on a shape or icon (like a butterfly, star, etc.).

Trophies & Medals
All players receive a trophy or medal (depending on division). Team Parents are typically responsible for picking these up—look for info in your team mailbox in October, named “Trophy and Medals.” Use the email to confirm the spelling of player names.

⚠ Reminder: Teams in 8U and up will not receive trophies/medals unless player evaluations are submitted. See the Coach section in the handbook for details.

• Help with roster, team photos, parties, and coach/volunteer gifts

Fall Champions (10U & Up)
First-place teams in 10U and older divisions advance to compete against other Regions in December.

All Stars (10U–14U)
Coaches nominate players for All Star tryouts, with final selections made by a panel. Games are usually held in January/February. No extra cost unless the team enters additional tournaments beyond Area/Section play.

Spring Soccer (8U & Up)
Spring Select and Rec teams are coach-driven. Coaches build their own teams; unassigned players can register online and will be placed as space allows. Visit ayso55.org in late January for details.

Soccer Camps
Region 55 offers 2–3 camps annually, typically in summer. Visit Camps on ayso55.org for dates and registration.